Files and Folders
What is a File and a Folder
Image a hard
drive like a filing cabinet that stores folders with files in them. That
is how your hard drive is set up!!!
Your files would be your word documents, pictures, websites, etc. You would
normally put the files into a folder the most common folder you store
files in is called Documents . Windows Xp should have a
picture, movie, and music folder in or separate from the documents folder.
In this section of the website you will learn how to create folders and
files. How to rename a folder or file. You will also learn how to
keep your folders organized.
This is what a Folder might look
like.
Files may look like this but they come in many forms.
Making A Folder
Making a Folder
Can help you keep your files organized!!! Just like when your working you
don't want to mix up your
files. There are two ways to make a New folder. Here is how to make
a folder on your desktop.
1. Right click on your mouse.
2. Go to New and click on Folder.
3. Type in the name of your folder in the name box.
4. Click on the folder and
5.You're done!!!!!
You can do this inside of other folders too. Note:
You can not do this on a scroll menu on the start button all you have
to is double-click on the folder to open a window and follow the steps
1-5 above. You can also make folders when your saving a file too.
Follow these steps to make a folder when saving a file.
1. On a program click File, then go to Save as.
2. Click the folder with the star.
3. Name your folder in the name box.
4. Click on the folder
5. You're done.
Making folders for your files can be like having dividers for
your papers and it will help you stay organized on your computer.
Saving a File
When
you make a document you probably would want to save it. Saving a file is always
a good idea. Imagine you wrote
a long report that you didn't save it and the computer freezes and you have to
turn of your computer. When you turn it back
on your report will not be there. Saving will insure that your files will
still be there after you turn off the computer.
Here is how you save a file.
1. On the program your using click on File then click on Save
as.
2. Go to the folder you want to save it in by double clicking on the
folders. Note: Make sure you double-click to folder you want to save
it in.
3. Type the name of your file in the file name box.
4. Click on the save button.
5. You're Done!!!!!
Now your folder will always be there as long as you don't
delete it. Make sure you save often. You can do this by clicking on File
then click on Save. It will automatically save to the file name you
chose for that file. Some programs will have a button in the that has a
picture of a disk. This is also a save button. Just click on it
once to save.
Renaming a File or Folder
Sometimes
you might decide to change the name of your file or folder but you don't want
to make a new folder or remake a file. There is a way to do this.
Follow these three steps.
1. Right click on the folder or file you want to change and click Rename.
2. Type in the new name for the folder or file.
3. Click on the folder and your done. You can also change the name
of the folder or file by double clicking the text.
4. You're Done!!!!!!!
Tips for Good File Organization
It is always a good idea to keep your files organized. This will help you find files faster and make it easy for other people to find. Here are ten tips for keeping files organized
- Group files in folders by type of document or subject. (Ex: All of your reports you would put in the Report Folder.)
- Try not to name files similar
- Put files from different programs in a different folder
- Never name two files the same name in different folders
- Write down where you saved the file
- Never save a file where you know you will have a hard time finding it.
- If you forget were you put a file search your computer using the search option
- Make a backup copy of that file on a 3 1/2 floppy disk or a CD
- Delete files you don't need.
- Don't make a folder for each file.
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